Background

The University of Agriculture, Faisalabad, Pakistan Alumni Association of North America (UAFAANA) is formed in consultation with alumni residing in the United States. After the registration of the association, an Executive Committee will be formed to oversee the fulfillment of the objectives of the association. The committee shall consist of President, Past President, Secretary, Treasurer, Membership Coordinator, and two other members. Additional members shall be added, if needed based on special expertise, individuals’ interest and the Association needs. The Executive Committee shall establish sub-committees to help in achieving association goals & objectives, alumni social networking, communication & records management, etc.

Article I. Name of the Association

The name of the Association will be the University of Agriculture, Faisalabad, Pakistan Alumni Association of North America, hereafter referred to as “the Association” and abbreviated as “UAFAANA.”

Article II. Objectives

The Association objectives are to: (i) support educational programs of the University of Agriculture, Faisalabad (UAF), Pakistan by providing scholarships to less privileged students, (ii) re-establish communication links with the UAF, (iii) keep the alumni members informed about the latest news of the University, (iv) establish communication links among new and current Alumni living in North America and (v) to explore new ways to ensure that alumni and UAF enjoy a meaningful and mutually beneficial relationship.

Article III.  Membership

1. Any alumnus of the then West Pakistan Agricultural University, Lyallpur and the University of Agriculture, Faisalabad, Pakistan and its affiliates, can become a member of the Association by paying its annual dues, as determined from time to time.  Membership dues shall be decided by the Executive Committee.

2. If an alumnus fails to pay the dues in any one year, he/she ceases to be a member of the Association. However, they may re-join the Association at any time by bringing the unpaid dues to current.

3. A non-UAF alumnus may become an associate member of the Association by paying annual dues. However, an associate member shall not have the voting rights.

Article IV. Governing Body

The Association shall be managed by an Executive Committee which will develop policies to guide the Association activities. All policies shall be approved by the general body of the Association.

A. All current members shall constitute the association General Body.

B. The General body of the Association is responsible to elect members of the Executive Committee at the annual meeting or by email or mail ballot.

C. The Executive Committee shall consist of the following positions with a two years term for each position: 1. President, 2. Past President, 3. Secretary, 4. Treasurer, 5. Membership Coordinator, 6. Member at large, and 7. Member at large.

D. The responsibilities of the members of the Executive Committee shall be as follows.

1. President

The President shall chair meetings of the Executive Committee, oversee all operations of the Association and make day-to-day decisions. He/she will call meetings of the Executive Committee as and when needed. All correspondence with the UAF, Pakistan shall be signed by the President or his/her representative.

2. Past President 

At the expiry of the term of a President, he/she will serve on the Executive Committee as an ex-officio member to provide guidance and continuity in the operations of the Association. The Past President will chair meetings of the Executive Committee (EC) in case the President is unable to attend any EC meeting.

3. Secretary

The secretary shall keep records of the annual general body meetings and meetings of the Executive Committee. Minutes of the meetings shall be sent to all members no later than four weeks after each meeting. The secretary, with the assistance from the Executive Committee shall produce a News Bulletin of new developments and activities of the UAFAANA & UAF at least twice a year. This will keep the membership informed of the activities of the Association and the University.

4. Treasurer

The treasurer shall keep accounting records, collect annual dues, seek donations and in consultation with the President and the Executive Committee, send scholarship funds to UAF. The treasurer will prepare statement of income, expenditure and balance at the end of each fiscal year. This statement shall be reviewed by the Executive Committee and then shared at the annual meeting of the general body for approval. An internal audit of accounts shall be conducted each year.

5. Membership Coordinator

The Membership Coordinator shall actively seek and recruit new members into the Association by establishing contacts with new potential members, finding addresses of possible new members, and encouraging them to join the Association.

6. Members at Large

The members at large shall attend meetings of the Executive Committee regularly, assist Membership Coordinator, bring new ideas from the membership and assist other office bearers in times of need.

Article V. Annual General Body Meeting

There shall be at least one general meeting of members of the Association during the year.

Article VI. Election Procedure

The following election procedures shall be followed:

1. Only members in good standing shall qualify to run for the positions of the Executive Committee.

2. The Executive Committee shall start the election procedure 60 days before the annual general body meeting. The committee will contact in writing all members of the Association for nominations to fill the vacant positions. New nominations can also be made from the floor at the general body meeting.

3. Members will then vote for the candidates nominated for each position at the annual general body meeting.

4. Alternatively, elections may also be held by a regular mail or email ballot. 

5. Previous members can continue for another term but must obtain new votes.

Article VII. Finances

The Association shall be financed by membership fees and donations.

Article III. Amendments to Bylaws

The bylaws shall be amended by a 2/3 majority vote of the membership and new articles shall be added as and when needed. The following procedures will be used for an amendment.

1. Any suggested amendments must be submitted in writing to the President of the Association and signed by at least three members of the Association in good standing. The President may ask the members to present their case to the Executive Committee in person or via any online method.

2. The Executive Committee may also initiate amendments for approval by the General Body.

3. After approval, the Executive Committee shall circulate the suggested amendments to all members mail/email ballot and present them for approval at the annual General Body meeting.

Dated: March 29, 2024